Marcus RichardsDigital onboarding solutions are quickly becoming a popular choice for businesses of all sizes as they provide an efficient and cost-effective way to introduce new employees to their workplace. By utilizing digital onboarding software, both employees and HR managers benefit from a streamlined process that eliminates the time-consuming tasks associated with traditional onboarding strategies. In this article, we’re going to dive into the key benefits of digital onboarding and what you and your HR managers might be missing out on.
What is digital employee onboarding?
Digital employee onboarding refers to the use of state-of-the-art, innovative, employee onboarding software to streamline and automate the process of bringing new people into an organization —- of properly welcoming them and shaking hands without any of the fuss associated with first impressions. This software can include a range of tools and features, such as electronic forms, document management systems, task automation, and communication tools.
Digital employee onboarding software enables organizations to reduce the time and cost associated with this process, while also improving the overall employee experience. By automating many of the manual tasks linked with onboarding, such as filling out forms and gathering documentation, HR professionals can focus on more strategic activities, such as employee engagement and talent development.
And the advantages are numerous, not just the ones we’ve already explained.
For example, one key advantage of digital employee onboarding is that it provides a consistent and standardized process for all new hires. This helps to ensure that new employees receive the information and support they need to succeed in their new roles, and helps to minimize errors and omissions in the onboarding process — everyone is treated the same. Everyone gets the same information. Everyone gets the same company map, with directions, and critical info on how things work.
Another advantage of digital employee onboarding software is that it can be accessed from anywhere, at any time. This is particularly important in today’s remote work environment, where many new hires may be working from home or in different locations. With digital employee onboarding, new hires can complete their onboarding tasks and training from any location, using any device with an internet connection. Such documents include critical info such as the way employees can use company resources — for example, policies on technological tools the company employs and gives to their staff. What websites to access? What WiFi to link up to? Whether or not to use a VPN. Etc.
Key benefits of digital onboarding software
Digital employee onboarding software offers a wide range of benefits for organizations looking to streamline and automate their whole onboarding mishmash — sometimes a nightmare.
Here are some key benefits of digital onboarding:
Reduces hiring costs
Digital onboarding software eliminates the need for paper-based forms and manual data entry, reducing the costs associated with printing, mailing, and storing paper documents.
Accessible at any time
Digital onboarding solutions can be accessed from any location, at any time, making it easier for new hires to complete their onboarding tasks and training.
Onboarding document storage
These types of software and tools provide a centralized location for storing all onboarding documents, making it easier for HR professionals to manage and access this information — and update it when needed.
Easy integration with existing solutions
Digital employee onboarding solutions can be easily integrated with existing HR systems and other company platforms, such as applicant tracking systems and payroll systems.
Onboarding is paperless
Digital onboarding software eliminates the need for paper-based forms and documentation, making the onboarding process more environmentally friendly — go green, while also streamlining your organization for the better.
Employee and HR user experience
Digital onboarding software provides a user-friendly and interactive experience for both new hires and HR professionals.
Electronic signatures for new employees
Digital employee onboarding solutions allow new employees to sign and submit documents electronically, reducing the need for paper-based signatures.
Less time-consuming
This methodology automates many of the tasks associated with onboarding, reducing the time and resources required to complete these tasks.
HRs can see the status of each candidate
Real-time updates — HR professionals are gifted with real-time visibility into the onboarding process, allowing them to track the progress of each new hire.
Consistency
Digital employee onboarding provides a standardized process for all new hires, ensuring that they receive the same information and support to succeed in their new roles. This helps to minimize errors and omissions in the onboarding process and ensures that new hires are prepared to contribute to the organization from day one.
Compliance
Digital employee onboarding software can help organizations to stay compliant with legal and regulatory requirements, such as I-9 and W-4 forms. By automating the completion and storage of these forms, organizations can reduce the risk of non-compliance and potential penalties.
Data analytics
Digital employee onboarding solutions provide organizations with valuable data and insights into their onboarding processes. This data can be used to identify areas for improvement and to measure the effectiveness of onboarding programs over time.
Key benefits of digital onboarding
A great onboarding program can bring a multitude of benefits to a company. For starters, it can help to improve employee engagement by providing new hires with the resources and support they need to succeed in their new roles. This can lead to a more positive and productive workforce, with a happy staff who is more emotionally invested in their work and committed to the success of the company.
Additionally, a great onboarding program can help reduce turnover by setting clear expectations, providing a positive introduction to the company culture, and ensuring that new employees are well-prepared to succeed in their new roles. By retaining employees, a company can save significant time and resources that would otherwise be spent on recruitment and training — each employee, on average, costs a company 6K to hire and prepare for their value system.
Furthermore, a great onboarding program can lead to increased productivity, faster time to competency, and a better overall company culture — Ultimately, in a nutshell, a great digital solution can be a valuable investment for any company looking to attract and retain top talent while improving the overall performance of their workforce.
