Best Project Management Software For Small Teams | Expert Recommendations

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2 years ago
This article showcases our top picks for the Best Project Management Software For Small Teams. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by Dan Voss from Aquion Energy

Trello is a collaborative project management tool with great features such as integrations, no-code automation, and a very helpful customer support team. It allows for many other integrations as well, and has a simple UI, making it easy to adapt quickly.


This product was recommended by Max O’Neill from Omnisity

We are a marketing agency with a number of small teams working across a variety of channels, outputs and different ways of working. has templates and workflows designed to suit virtually any industry and also provides users with the ability to create their own completely unique boards to support their specific way of working. It’s shown itself to be invaluable in most facets of our business including project management, finance tracking, and team training/management.


This product was recommended by Connor Ondriska from SpanishVIP

It’s a very user-friendly software that makes coordinating on different projects simplified. Each team member has access to their own dashboard, as well as access to cooperative notes, calendars, and events that make teamwork easier than ever.


This product was recommended by Gerrid Smith from Joy Organics

Brightpod is a customized project management system for marketing teams that optimizes performance through flexibility, visualization, and simplicity. Brightpod is developed for marketing project management, but that doesn’t imply it can’t be used in other industries. Small firms must be able to change rapidly and communicate effectively to be successful. Brightpod, a project management application, may assist you with the following features: – Very good visualization – Delegation and tracking of tasks – Automation of work processes – Widgets for content and social media strategy that are specialized – Project and task management Brightpod’s price structure is also advantageous to small businesses. Brightpod allows you to pay one flat charge for all services rather than paying for additional features based on your needs. You’ll be charged according to the number of users and projects you may manage.


This product was recommended by Adam Fard from Adam Fard’ UX Agency

Blocksted is a project management tool for small businesses that focuses on reducing clutter by focusing only on the most relevant details. This application was created with small firms in mind, and it helps managers to keep track of all ongoing activities with only a few clicks. Here are some of Blocksted’s important features: – Project and task management – Kanban boards are a type of visual management system. – Analytical reporting – Delegation of tasks – Timelines Blocksted, unlike many other solutions, has a fairly straightforward pricing structure.


This product was recommended by Michael Hess from Code Signing Store

Flexibility and customization are two of the most important features of any solution designed for small enterprises. Businesses deal with high-impact projects in their early stages and must consistently provide outcomes. Flowzone can assist you in this regard. This small business project management software application, true to its name, has built-in flexibility that makes it a wonderful fit for any industry. – Flowzone contains everything you need, from small projects to complicated settings. – Task and project management capabilities that are easier to use – Transparency through team views – Remote teams have their own project scheduling system. – All communication takes place in a single area. Flowzone does not limit its features dependent on the plan you choose, unlike many of the other tools on our list. All functionalities are available right away, with the only restriction being the number of users.


This product was recommended by Ty Gibson from Gibson Hill PC

The best project management software for small teams, in my experience within Gibson Hill PC, is Asana. It is incredibly useful when it comes to organizing team members, assigning project tasks, and establishing both guidelines and deadlines. It also allows the team to come together and collaborate, helping resolve issues and questions amongst each other, as the software includes a messaging framework. The project manager can also easily review and sign off on the finished tasks, to create a summary of the results.


This product was recommended by Andreas Velling from Fractory

Small firms are, by definition, more chaotic. Such entities must constantly punch above their weight to encourage growth, which presents some unique challenges for project managers. Small firms confront a variety of problems, including smaller personnel, fewer resources, and stricter timetables. The following are some of Projecturf’s best features: – Delegation of tasks – Visualization of the project – The interface that allows for collaboration – It is very little to no learning curve. – Scalability


This product was recommended by Paul Thornton from GO Rentals

Slenke is a comprehensive project management application for small businesses that organize tasks and improves communication. It enables you to streamline all stages of project management, from planning to completion. You can utilize the tool’s various templates to track your progress and keep track of how much time and money you’re wasting. – Management of projects and tasks – Everyone benefits from seamless project cooperation. – Excellent visualization of the project – Other software integration – Time monitoring for a project – Encryption from beginning to end When it comes to functionality, Slenke doesn’t make any distinctions between packages. The premium plan, on the other hand, allows you to run more projects and has no limit on the number of users.


This product was recommended by Matt Weidle from Buyer’s Guide

This is, in my opinion, the greatest project management software for small teams. Clickup is ideal for managing processes and tasks. You may design your workflow, assign jobs, and create various forms of task dependencies. If you work in Agile, this tool is for you. In this tool, you may manage your sprints, manage your resources, assess your team’s workload, and collaborate with other teams.


This product was recommended by Anthony Mixides from Bond Media

This is, in my opinion, the top project management software for small teams. Basecamp is a well-known project management software that is utilized by a large number of project management teams. This software provides a variety of collaboration capabilities, such as a specific discussion space where users can submit comments. A daily review of the projects on which your team is working (e.g., statuses and changes) is also delivered to your email. Users can also participate in debates by email. If you can’t find something, you can utilize this software’s excellent search engine to find files or discussions. However, there are several disadvantages, such as the lack of milestones and customizing choices, as well as the inability to specify an anticipated length for work or assign it to more than one person.


This product was recommended by Tiffany Payne from Replace Your Docs

This is, in my opinion, the ideal project management software for small teams. MeisterTask’s simple yet powerful Kanban structure makes project management easier. This clever, straightforward online task management application is a popular choice for organizations who value clear visual design and user experience due to its extensive collaborative possibilities. Features like watching, mentioning, tags, and task scheduling make it easy and entertaining to cooperate with colleagues both in-house and from home. MeisterTask also offers a one-of-a-kind agenda: a personal board where tasks from any project may be pinned and managed. Despite its broad capability, MeisterTask stays quick and logical due to a variety of sophisticated automations and strong native integrations with software like as G Suite, Slack, and GitHub. MeisterTask has a free Basic edition with limited core features. Single users benefit from the Pro ($8.25/per user/per month) package, while teams benefit from the Business ($20.75/per user/per month) and Enterprise (upon request) packages.


This product was recommended by David Wurst from Webcitz

This is, in my opinion, the ideal project management software for small teams. Nifty is a cutting-edge project management tool that shortens project development cycles and boosts team productivity by merging all of the essential project management capabilities into a single piece of software. The ultimate result is milestone-driven development that keeps teams motivated and organizational goals on track. Nifty’s software allows you to manage tasks in kanban or list view, includes a built-in calendar that can be synced with Google, and allows you to share files and documents. Collaboration on Nifty is natural because each project has its own discussion thread that encourages project-specific dialogue. Nifty also features a Github integration, which truly distinguishes it by fostering cross-departmental cooperation like no other. Nifty’s pricing starts at $39 per month for 10 team members, $79 per month for 25 team members, and $124 per month for 50 team members. Each package allows teams to invite as many friends or clients as they like at no extra cost.


This product was recommended by Sep Niakan from Condoblackbook

This is, in my opinion, the top project management software for small teams. ProofHub is an online project management app with a focus on simplicity. This project management software is mostly geared toward small and emerging businesses. Projects are allocated to groups or clients who can discuss, share, and change them. Proofhub also allows users to define unique roles for creating Gantt charts. ProofHub’s subcomponents include the following: Custom Roles, Workflows and Boards, Gantt Charts, Reports, Time tracking, Discussions, Chat, Calendar, File management, Notes, and in-app notifications are all available.


This product was recommended by Andrew Dale from CloudTech24

This is, in my opinion, the ideal project management software for small teams. JIRA is a well-known project management software that is mostly used by agile software development teams. These teams can utilize the program to construct customizable scrum boards, kanban boards, and agile reporting (in real-time). Users can also log bugs, view unresolved issues, and track time spent on each activity. JIRA includes a robust set of APIs that allow users to integrate it with a wide range of third-party software.


This product was recommended by Olivia Tan from CocoFax

Kintone is an all-in-one project management platform for small businesses where teams can safely store data, communicate in real-time, create workflows, and customize business applications, all doable even by non-coders. With Kintone’s customization features, small businesses are able to manage their entire workflow within one platform instead of a handful of tools (CRMs, expense reports, and inquiry management tools to name a few).


This product was recommended by Alina Clark from CocoDoc

Smartsheet provides a solution to the common difficulties experienced by project managers when using products such as Microsoft Project. It preserved the organizing and planning capabilities, such as scheduling and milestones, while also adding the critical collaboration features that teams require to function effectively.


This product was recommended by Amanda Haynes from Ganttic

Ganttic is an online resource planner. Project managers can use it to book resources for projects and ensure the right capacity. With an overview of their project plans, managers can spot resource gaps, and make the right choices for each project. Helping them achieve better efficiency and get more from less. Ganttic is free for up to 10 resources, which also makes it a good fit for smaller teams.


This product was recommended by Angus Chang from iupilon

For the last few months, our team is using Taskworld project management software which is useful from scheduling to time tracking, budgeting and team communication. Good software to use in mobile and system and it can watch for accounts and protect the system from crashing It is cloud-based software that users can access anywhere and it offers man features to keep everyone on the team happy. Taskworld is user-friendly and easy to use for the new team members.

Toggl Plan

This product was recommended by Ouriel Lemmel from WinIt

Toggle Plan is straightforward and flexible, and the perfect work planning and management tool for small teams. Its easy-to-use features include project planning, task management, and workload management. With Toggle Plan, your small team won’t have to learn a thousand new skills in order to stay in touch about projects.


This product was recommended by Paul M from is a project management tool that helps small business owners manage projects, send contracts, invoices, and make customizable forms. It’s the most modern way to manage a team because it allows a manager to create separate workflows for each team member. It’s one tool that does it all. The company is founded by Paul M, who believes that technology has finally matured to give back to business owners. The company is fully connected to the movement of increasing entrepreneurs, continuing to build up the platform to provide new features that align with what new business owners need.

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