Best Project Management Software For Nonprofits | Expert Recommendations

Photo by Tima Miroshnichenko
2 years ago
This article showcases our top picks for the Best Project Management Software For Nonprofits. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by Su Roberts from Beliebis

Trello’s project management application helps you organize and flow your projects. Members of your team can see your real-time updates, allowing you to see which tasks have been finished, which are pending, and which have yet to be started. Trello’s ability to create cards and comments via email is a fantastic tool. You can generate cards using a distinct email address for each board. Without having to open Trello, you may easily respond to notifications by email. The company is dedicated to keeping things simple, with no unnecessary features. Trello is an excellent alternative if you want to keep things tidy, clean, and organized.


This product was recommended by Jane Hammitt from FastPeopleFinder

ClickUp is a project management tool that allows your team to plan, organize, and collaborate more effectively. The ClickUp platform offers recurring checklists and an agile board view to help you manage your processes, time, and tasks. Your organization may use ClickUp to keep track of donations and business sponsorships and create bespoke reports for contributors. You may also use their customizable forms to construct volunteer applications or to describe various volunteer possibilities. Your team may also create tasks, assign volunteers to them, and plan meetings using the calendar view. In addition, ClickUp’s time monitoring function allows you to keep track of what volunteers have done and how long it took them to do the assignment. Finally, ClickUp provides a discount to NGOs who utilize their service.


This product was recommended by Omid Semino from Diamond Mansion

Monday is a perfect project management software for nonprofits. I’ve extensively used this software to manage my own non-profit with its user-friendly interface. It also sports features such as task auto-assignment, resource management, and more. Additionally, Monday is a powerful task management and collaboration tool that helps deliver projects faster and easier. The software allows us to easily consolidate all company data into one easy-to-access location.

Evernote Teams

This product was recommended by Ellie Walters from FindPeopleFaster

Evernote Teams is the best project management tool and collaboration platform, boosting the team’s visibility on workflows, deadlines, and projects. Its notable features are task management, document management, and real-time brainstorming. With this project management software for Nonprofits, your team can create, store, and share crucial documents all in one place. In addition, teammates can edit and access documents from any device, even though they are offline. It’s a top-notch feature for keeping volunteers updated, regardless of where they are.


This product was recommended by Will Cannon from Signaturely

This is one of the best-known project management software. This tool is great for managing multiple complex projects and programs at your organization. It keeps every thing that is related to project in one place, maps them out in every step and allows users to move items around in a visually intuitive way. It displays tasks, due dates, assignees and statuses so that your members can stay in the zone. This software also provide a timeline overview and a calendar that reflects all users’ timelines and real-time updates with completion percentages. This software allows users to create automation rules, such as always prioritizing specific tasks. Apart from a free basic plan available to all organizations, Asana is also offers a 50% discount for their business and premium plans to nonprofits.


This product was recommended by Samuel Devyver from EasyLlama

Smartsheet is one of the best PM tools on the market, helping nonprofits improve program effectiveness boosting their visibility and reach. It allows you to manage resources, automate workflows, and easily communicate with your team.* Nonprofits can take advantage of pre-built templates. Smartsheet includes in their software for everything from project timelines to overarching business plans. *Their web forms are fantastic, and their user permission options are highly customizable, making it easy to share with employees, volunteers, and other stakeholders.


This product was recommended by Mike Falahee from Marygrove Awnings

Keela allows nonprofit organizations to input multiple transactions and collect essential details – all in one application. It provides access to track donations and creates a list of potential contacts for outreach programs. Moreover, it has sophisticated elements that include unlimited email support and online training. Keela has indeed excellent features that match its price!


This product was recommended by Peter Robert from Expert Computer Solutions

Teamwork is one of the best project management softwares for startups because it provides a Teamwork Startup Plan to help small businesses get off the ground in those crucial first years of business. With the Teamwork Startup Plan, all the benefits of purchasing a full plan with Teamwork can be available to your small business for free for one full business year. The software is accessible, easy-to-navigate, and perfect for managing multiple projects at the same time, which is something that every new business owner must get used to.


This product was recommended by Jerry Han from Prize Rebel

Buffer is a social media planning software that offers a free limited plan for nonprofits. Nonprofits can also get a 50% discount on all paid plans. It automates all social media channels, making posts, campaign analysis, and more easy for you.


This product was recommended by Kimberly Silva from FindPeopleFirst

Freedcamp is my recommendation because it’s a feature-rich project management tool designed for personal and professional use. Each project has its tasks, milestones, files, discussions, timelines, and an issue tracker and calendar. Freedcamp is unrestricted for infinite users and projects, making it the perfect match for nonprofit organizations. Users are provided several basic applications on initial sign-up and can add additional applications later. The best features of this software are the message-board discussion feed, robust calendar, and third-party integrations, including Google Drive, Google Calendar, Dropbox, and others.


This product was recommended by Lyle Florez from EasyPeopleSearch

Jira is an issue tracking and works management solution designed to provide teams with a comprehensive range of tools that aid in project collaboration and delivery. In addition to Jira’s project management and reporting capabilities, allowing your nonprofit to tailor the platform to meet your specific needs. Jira’s automation feature allows you to construct if-then rules so that your team is automatically reminded to take another when one action occurs. For example, if the system detects a new donation, you can build a rule that instructs the tool to automatically generate a task to send a thank you email to the donor.

Google Workspace

This product was recommended by Olivia Tan from CocoFax

You’re probably already familiar with utilizing Google Workspace’s products (Gmail, Google Drive, Google Calendar, and so on) for personal purposes, but did you realize you could also use them to coordinate projects for your team? Google Workspace is ideal for centralizing and making documents available to your nonprofit’s team, as well as for real-time collaboration and editing. Using shared calendars, teams may schedule meetings and events and track deadlines. Custom email addresses can be created for individual departments or projects. Hangouts may be used for instant chat, while Drive can be used to create shared documents, spreadsheets, and presentations and store other files with shared access.


This product was recommended by Steven Walker from Spylix

Slack is mostly used for team communication, but it may also serve as a rudimentary project management solution for smaller tasks. It lets teams communicate in groups and privately, build project-specific channels, share files, and track workflows.


This product was recommended by Steven Walker from Spylix

The Notion is a collaborative writing, planning, and collaboration tool for teams and individuals. You may divide projects into tasks given to users and track their progress using Notion. To manage your projects and processes, Notion provides a tool for composing and uploading notes and documents and a knowledge base that serves as an internal help center, Kanban boards, a calendar, and task lists.

Sage software

This product was recommended by John Tian from Mobitrix

Sage software is my best recommendation for nonprofits as their project management software. The software is easy to set up and use and can be used by up to five users. It helps you quickly pay bills while tracking billable and non-billable costs, mainly dealing with accounting. To manage your finances, the software is equipped with audit trails and advanced budgeting tools.

David Friedland

Bit of a gear addict.

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