Best Project Management Software For Free | Expert Recommendations

Photo by Vlada Karpovich
2 years ago
This article showcases our top picks for the Best Project Management Software For Free. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by Eric Ang from One Search Pro

ClickUp is what I like to think of as the most malleable, yet user-friendly software for managing multiple projects. With its highly intuitive user interface, it’s great for personal use and team use. The best part about ClickUp is how easy it is to customize. Its wide range of customizations and integrations makes it suitable for almost every type of business. You can also manipulate ClickUp’s workplace views to see all your tasks in different layouts – whether it’s the List view, Board view, or Mind Map.

Notion Software

This product was recommended by Will Tigerton from LeanBack Player

If you are looking for a free project management software, then Notion is your best choice. It can act as your note-taking app while you listen to meetings or take note of your out-of-the-blue ideas. It can also function as a management board where you can assign tasks and due dates to each task. Aside from that, it can be synchronized with a calendar so you don’t lose track of your schedule. Lastly, you can also connect it with project management and communication software, Slack, so you can communicate with other people. Overall, this is really one management software you don’t want to miss.


This product was recommended by Jane Hammitt from FastPeopleFinder

Everyone has their own way of managing projects. Some people love visual boards. Others simply want something that’s functional, with little to no complications. I fall into the second group. That’s why I have stuck with Asana from day one. Asana has helped me manage both personal projcts, and projects that need to be shared with a team. It’s relatively easy and amazing to use. Also, Asana’s free intergratins with Zapier and other automating tools makes it a really compelling product.


This product was recommended by Mike Renaldi from Yeabuddy

I use this on a daily basis. But, just because I use it, doesn’t mean I like it. It’s more so because this was in the business before I came in. Though it is focused around project management, the process differs from what I have been exposed to before. For instance, there’s no Kanban board, which grinds my gears. Dragging tasks between different phases— backlog to doing—can be a chore in itself. It seems that Basecamp didn’t get the memo about what everyone else is doing.


This product was recommended by Shawn Plummer from The Annuity Expert

I recommend Trello for people looking for a free project management software. It’s free and you can add many users. While you can only have up to 10 boards, that’s plenty for most people new to Trello or project management software. It also comes with an activity log so you can track changes and you can use the Trello mobile app even on the free plan.


This product was recommended by Mike Renaldi from Yeabuddy

This was a tool that I worked with in my previous job. This is a tool that would be used to launch a rocket ship. It goes extremely in-depth. For instance, filling out a task can be a chore with it’s own process just for completing that. It’s not important for small teams, but when you have a big company with multiple departments and the need for accountability, then it comes into play there. The interface bores me to death, but I can see its relevance.


This product was recommended by Michael Jan Baldicana from Dream Chasers XYZ

Wrike is one of the best project management software for free. It comes with all the features that a project manager would need. You can use it to manage your team, tasks and projects. Wrike is an easy-to-use tool that helps you manage projects with ease. It comes with a drag-and-drop interface which makes it easier for users to create their own workflows and work on different tasks at the same time. It also provides you with a dashboard which lets you monitor your progress, collaborate with your team members and share your progress on social media sites like Facebook or Twitter. If you’re looking for a project management software that’s easy to use and doesn’t cost anything, Wrike is the best option for you.


This product was recommended by Kimberly Silva from FindPeopleFirst

This is a free project management and collaboration tool for small teams that includes features such as calendar view, task planning, and file sharing. It offers basic task management functionality and allows managers to assign work to employees for easier collaboration. The application includes a calendar and a dashboard view, and users can use the built-in messaging window to track deadlines, comment on tasks, and share files. Users can also add their bosses or customers to the tasks they’re working on to keep them updated on their progress.


This product was recommended by Kimberly Silva from FindPeopleFirst

This free project management software distinguishes itself from the rest by taking an all-in-one approach to functionality. It supports almost everything, from task lists and Kanban boards to calendars and milestones, with issue tracking and timekeeping thrown in for good measure. The free plan includes all of the essential features. Premium features include invoicing and CRM capabilities and white labeling, which allows you to customize the look of the app by adding your company logo and using a custom URL.


This product was recommended by Lyle Florez from EasyPeopleSearch

Task creation, task automation, and pre-made to-do lists are all included in HubSpot’s project management tool. It’s created exclusively for marketing teams and works with Marketing Hub. You may use this application to keep track of tasks and marketing campaigns so that they are interconnected and not controlled separately.

Project. co

This product was recommended by Lyle Florez from EasyPeopleSearch

Project. Co is a client-facing project management solution that brings together your team and your clients’ teams in one location. Each work you do may be set up as your project, complete with its discussion board, notes, tasks, team, and payments. You may also track how much time you spend on each project.

Toggl Plan

This product was recommended by Lyle Florez from EasyPeopleSearch

Toggl Plan is a project management solution that automates job delegation and allows you to see which project activities have been accomplished and which have not. If your team frequently works on projects with different departments, this might be a beneficial tool for you.


This product was recommended by Lyle Florez from EasyPeopleSearch

Teamwork is a collaboration and project management tool that helps in-house and remote teams stay organized and productive. You can effortlessly upload files, give tasks and deadlines, and communicate with coworkers in each project. You may help minimize additional misunderstandings and missed deadlines by centralizing your project information.

Zoho Projects

This product was recommended by Steven Walker from Spylix

Zoho Project is a powerful project management tool. Zoho can help you manage papers, collaborate with your team more easily, and track defects with an issue tracker.


This product was recommended by Steven Walker from Spylix

Todoist is a task and project management software application that aids in the organization of your workflow. You can use the application to generate work tasks and obtain an overview of your work schedule. Todoist provides Kanban-style work cards with a board view of all project-related activities. You can categorize and label tasks and allocate them to team members individually.


This product was recommended by James Crawford from DealDrop

I recommend this software because it enables you to manage every aspect of projects (tasks, resources, indicators, development, etc.) and keep track of everything. It offers the option to integrate many Google and Microsoft products so you can manage your files efficiently and communicate easily and quickly with your team, and all of that comes with a simple, intuitive, and aesthetically comfortable user interface.

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Dedicated Team Model Balances fixed-price and time & material models, employing specialized teams for adaptable project scopes, ensuring reliability and flexibility in long-term delivery. The Importance of Dedicated Teams in Agile Development Agile development relies on dedicated teams, diverging from traditional project management methods. These teams prioritize frequent collaboration and communication to swiftly adjust requirements and task priorities. Comprised of professionals fully committed to the project, dedicated development teams collaborate to deliver innovative solutions and top-tier results. This section explores their crucial role in agile development and essential strategies for effective team management. Success in agile development depends on the expertise and cooperation of dedicated teams. Efficient communication, coordination, and excellence from every member are crucial for timely results, highlighting the necessity of dedicated software developers. Clear alignment with core business goals and expectations is essential for project success. The Advantages of Employing a Dedicated Team in Agile Development Using a dedicated development team in agile projects has many benefits. Firstly, their commitment ensures excellent results, boosting project success. Secondly, their teamwork increases productivity. Lastly, having a dedicated team improves oversight and control over the project's progress, aiding in accurate outcome estimation. Improved Collaboration and Communication Engaging a dedicated development team in agile projects also yields enhanced collaboration and communication advantages. This dedicated group fosters close cooperation among remote team members, bolstering comprehension of roles and responsibilities and accelerating progress towards business objectives. Establishing dedicated software development teams helps alleviate miscommunication and ensures alignment towards shared goals. Employing a dedicated team also fosters transparency, encouraging open expression of thoughts, seeking advice, and addressing concerns. Quality Assurance and Timely Delivery A dedicated development team in agile development leads to enhanced quality assurance, expedited delivery times, and early issue detection. Collaborative efforts enable swift and effective resolution of such matters, facilitating prompt progress to subsequent tasks. Implementing a dedicated software development team helps minimize delays and ensures alignment with quality expectations. Furthermore, dedicated teams operate with heightened productivity, enabling swift completion of development tasks and adherence to project deadlines. Flexibility and Scalability By enlisting a dedicated development team, projects become more adaptable and scalable. This enables easy adjustment to changes in market conditions or requirements. Businesses can readily modify the team size to match project needs without interrupting ongoing work, ensuring projects remain on schedule and are delivered punctually. Comparing In-House and Outsourced Development Teams In-House Development Team: An in-house dedicated team comprises full-time employees working solely for one company. They have deep knowledge of the company's culture, practices, and technology, smoothly handling projects from start to finish. However, there are challenges with in-house teams: Cost Concerns: Maintaining an in-house team can be expensive, including expenses like recruitment, training, salaries, and benefits, which may strain smaller companies or startups with limited budgets. Expertise Limitations: Internal teams may lack specialized knowledge, technical skills, or industry-specific expertise compared to external teams, particularly in niche industries or specific skill sets. Scalability Issues: In-house teams may struggle to adjust their capacity swiftly to meet changing project demands or priorities. Flexibility Constraints: Internally-based teams may find it challenging to accommodate varying working hours, meet project deadlines, or adapt to different methodologies compared to outsourced teams. Outsourced Development Team: External dedicated development teams, sourced from third-party providers, focus solely on the organization's projects. These professionals offer numerous advantages: Cost Savings: Outsourced teams often provide competitive pricing, reducing expenses on infrastructure, technology, and overhead costs. Access to Expertise: Engaging with a software outsourcing company grants access to specialists from a global talent pool with the required skills and experience. Scalability: Outsourced teams can adjust their workforce to match fluctuations in project scope and priorities, making them valuable for businesses. 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