Best Project Management Software For Events | Expert Recommendations

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2 years ago
This article showcases our top picks for the Best Project Management Software For Events. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by Maria A. McDowell from EasySearchPeople

Asana is one of the best project management software for events that helps a team execute their projects. With Asana, you can create projects and tasks within a project. It also enables you to assign tasks to your team members, share projects with them, add them as task followers, and tag them on comments to be updated. It offers event planning templates and a Gantt chart view. Asana also has a mobile app that makes it easy to take on the go if you are on-site visitation.


This product was recommended by Admir Salcinovic from PriceListo

DoubleDutch is a unique event management software designed to integrate vital event data with CRM systems in order to maintain a seamless and a self-sustained event. Its features makes it an ideal tool that can serve as an event planning software and a tool that offers a shared experience for individuals present during the course of the event. For event planners, it is the ideal tool that functions to register guests, check attendance, manage event protocol, track event progress, monitor trends, and so on. It is also useful for participants of events to network with others in shared fields, provide feedback on different items of the event, make comments on event experience, and also share pictures. One great feature that makes DoubleDutch stand out as a project management software for events is how its features can be customized to suit different event requirements such as schedules, details, maps, and so on. This ensures event planners remain on top of every situation during the course of the event.


This product was recommended by Ty Gibson from Gibson Hill PC

I personally like to use Trello for managing events, as it is extremely easy to use and is also completely free. You can place events as tasks on display boards, which are customizable, and can easily update information as well as the status.


This product was recommended by Hakeem Shittu from iPad Recycle

My top pick for events is Eventbrite, one of the top ticketing solutions that makes it simple to register individuals for events online. Event planners can easily spread the word about their event and advertise through Eventbrite. Once people are registered, planners are able to send out customized confirmation and reminder emails. The advantages are that it’s easy to use and can easily be customized to create professional event pages. We have used Eventbrite for small events and have found it incredible.


This product was recommended by Jerry Han from PrizeRebel

Though simple, FreeProjectz is a great way to incorporate event management into your projects. It’s perfect for data processing and keeping track of security features during an event. It’s already helped thousands with their sporting events, games, and more. Even authors use it to schedule their books and events. Here are some features they offer: * Track performance * Data consistency * Backup information * Record-keeping * Information refreshing, and more It primarily uses Python, one of the easiest softwares to understand, so if you run into trouble, you know you can make a quick change.


This product was recommended by Leslie Radka from GreatPeopleSearch

Slack is a team communication app that organizes messages into manageable and effective chains. You can organize discussions based on the overall event or by more specific projects (like catering or decor). Slack keeps your entire team literally on the same page.

Active collab

This product was recommended by Leslie Radka from GreatPeopleSearch

No one likes getting a surprise bill after a big event. Active Collab allows you to track your team’s spending and costs during planning and execution. Aside from time tracking, Active Collab also provides tools for creating invoices to help you get paid. Use the task management and team collaboration tools to keep your team on track and pull off a successful event. The tool also includes resource management tools, reports, and client access, allowing your customers to stay up to date on the status of their event.


This product was recommended by Roy Morejon from Enventys Partners

Whova is an event management software optimized for any niche of professional event planning, including academic, government, general business, and creative endeavors. This resource can be used to plan in-person, hybrid, and virtual events, and can be used to host virtual/hybrid events. Events are hosted and managed from within the same app with its live streaming and chat features. Some of its features include a personal agenda, interactive mapping, document sharing, note-taking, marketing assistance, attendee communication, and branding customization. It also provides real-time analytics that show your audience demographics and marketing success throughout the event planning process.


This product was recommended by Sarah Ross from CocoLoan

StudioBinder provides a wide range of cloud-based film production management solutions that are completely integrated. Because it’s cloud-based and todo-based, the features load quickly, and each tool has a collaborative UI built in. It also entails no downloads, loading delays, or runtime updates. It mixes the collaborative efficiency of leading project management tools (such as Basecamp or Asana) with linear, in-tool pre-production chores in this way. While creating and customizing production shot lists and storyboards, shot lists, calendars, and trackable call sheets, you may stay connected. Your script breakdown starts a structured pre-production flow since it’s completely integrated. This, in turn, leads to your call sheets and production reports later on.


This product was recommended by Eliana Levine from FindPeopleEasy

Basecamp, like Trello, is a straightforward communication and project management platform that’s simple to set up and use. It’s a terrific method to keep your team updated on individual aspects of any project or event by tracking conversations and tasks.


This product was recommended by Lyle Florez from EasyPeopleSearch

Wrike is a job management program that has won awards and is used by 2.3 million professionals. It allows groups to plan and monitor projects, communicate and collaborate, and generate reports automatically. Paid subscriptions start at $9.80 per user per month, with free plans available. Integrate with 400+ apps from Microsoft, Google, and Salesforce, among others. Over 20,000 businesses use it throughout the world.


This product was recommended by Lyle Florez from EasyPeopleSearch

Workflow and job software solutions are offered as Software-as-a-Service from the cloud. It’s a complete project management system with capabilities for leads, quotations, timesheets, work administration, and invoicing.


This product was recommended by Lyle Florez from EasyPeopleSearch

Buildertrend is the industry’s most popular cloud-based planning and scheduling software, with home builders, remodelers, and specialty contractors relying on it. We’ve been empowering the construction sector with a better way of the building since 2006. Buildertrend is the popular platform for real-time interaction across every stage of the construction process for over 1 million users in over 100 countries. Our platform enables construction workers to finish more jobs less quickly, with fewer delays, fewer communication errors, and higher client satisfaction.


This product was recommended by Steven Walker from Spylix

Nifty allows teams to plan, track, and execute projects all in one place. An integrated chat system, time tracking, and automated project status reporting are available to teams. Aside from that, teams can use Zoom video calls from within the app. Team operations are simplified and accelerated by combining project management and team communication in a single platform. As a result, a team can use a single platform for internal and external communication.

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Agile development stands at the forefront of the software industry, championing an iterative, high-speed approach reliant on effective team communication and collaboration for success. This piece underscores the indispensable role played by dedicated development teams in agile projects, shedding light on their significance, advantages, challenges, and vital management techniques. Engagement Models in Software Development As businesses embark on software development endeavors, they confront a pivotal decision in choosing the most suitable engagement model for collaborating with skilled teams. Fixed-Price Model Ensures project completion within set timelines and budgets, but may lead to increased costs for desired changes, limiting customization options. Time and Material Approach Offers flexibility by compensating teams based on hours dedicated to the project, allowing for easy adjustments and ideal for projects needing intermittent attention. Dedicated Team Model Balances fixed-price and time & material models, employing specialized teams for adaptable project scopes, ensuring reliability and flexibility in long-term delivery. The Importance of Dedicated Teams in Agile Development Agile development relies on dedicated teams, diverging from traditional project management methods. These teams prioritize frequent collaboration and communication to swiftly adjust requirements and task priorities. Comprised of professionals fully committed to the project, dedicated development teams collaborate to deliver innovative solutions and top-tier results. This section explores their crucial role in agile development and essential strategies for effective team management. Success in agile development depends on the expertise and cooperation of dedicated teams. Efficient communication, coordination, and excellence from every member are crucial for timely results, highlighting the necessity of dedicated software developers. Clear alignment with core business goals and expectations is essential for project success. The Advantages of Employing a Dedicated Team in Agile Development Using a dedicated development team in agile projects has many benefits. Firstly, their commitment ensures excellent results, boosting project success. Secondly, their teamwork increases productivity. Lastly, having a dedicated team improves oversight and control over the project's progress, aiding in accurate outcome estimation. Improved Collaboration and Communication Engaging a dedicated development team in agile projects also yields enhanced collaboration and communication advantages. This dedicated group fosters close cooperation among remote team members, bolstering comprehension of roles and responsibilities and accelerating progress towards business objectives. Establishing dedicated software development teams helps alleviate miscommunication and ensures alignment towards shared goals. Employing a dedicated team also fosters transparency, encouraging open expression of thoughts, seeking advice, and addressing concerns. Quality Assurance and Timely Delivery A dedicated development team in agile development leads to enhanced quality assurance, expedited delivery times, and early issue detection. Collaborative efforts enable swift and effective resolution of such matters, facilitating prompt progress to subsequent tasks. Implementing a dedicated software development team helps minimize delays and ensures alignment with quality expectations. Furthermore, dedicated teams operate with heightened productivity, enabling swift completion of development tasks and adherence to project deadlines. Flexibility and Scalability By enlisting a dedicated development team, projects become more adaptable and scalable. This enables easy adjustment to changes in market conditions or requirements. Businesses can readily modify the team size to match project needs without interrupting ongoing work, ensuring projects remain on schedule and are delivered punctually. Comparing In-House and Outsourced Development Teams In-House Development Team: An in-house dedicated team comprises full-time employees working solely for one company. They have deep knowledge of the company's culture, practices, and technology, smoothly handling projects from start to finish. However, there are challenges with in-house teams: Cost Concerns: Maintaining an in-house team can be expensive, including expenses like recruitment, training, salaries, and benefits, which may strain smaller companies or startups with limited budgets. Expertise Limitations: Internal teams may lack specialized knowledge, technical skills, or industry-specific expertise compared to external teams, particularly in niche industries or specific skill sets. Scalability Issues: In-house teams may struggle to adjust their capacity swiftly to meet changing project demands or priorities. Flexibility Constraints: Internally-based teams may find it challenging to accommodate varying working hours, meet project deadlines, or adapt to different methodologies compared to outsourced teams. Outsourced Development Team: External dedicated development teams, sourced from third-party providers, focus solely on the organization's projects. These professionals offer numerous advantages: Cost Savings: Outsourced teams often provide competitive pricing, reducing expenses on infrastructure, technology, and overhead costs. Access to Expertise: Engaging with a software outsourcing company grants access to specialists from a global talent pool with the required skills and experience. Scalability: Outsourced teams can adjust their workforce to match fluctuations in project scope and priorities, making them valuable for businesses. Flexibility: Remote outsourcing allows for greater flexibility in working hours, project deadlines, and delivery processes. Outsourced development team offers benefits despite challenges like language barriers and time zones. Good communication and teamwork can help overcome these issues. Leaders should consider these advantages when deciding on the best approach for their company's goals. Wrapping Up Having a dedicated team is crucial for success in agile development. Consider the pros and cons of internal versus outsourced teams. While internal teams offer control, they can be more expensive, whereas outsourcing provides expertise at lower costs. If you decide to go with an outsourced dedicated team, VT Labs can provide skilled engineers to meet your agile development requirements.

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