Best Project Management Software For Artists | Expert Recommendations

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2 years ago
This article showcases our top picks for the Best Project Management Software For Artists. We reached out to industry leaders and experts who have contributed the suggestions within this article (they have been credited for their contributions below). We are keen to hear your feedback on all of our content and our comment section is a moderated space to express your thoughts and feelings related (or not) to this article This list is in no particular order.


This product was recommended by Josh Nelson from Seven Figure Agency

Smartsheet is a real-time project planning, tracking, and management platform and collaboration tool with a familiar spreadsheet-like interface. Document and resource management, project reporting, task management, file sharing, and schedule monitoring are just a few of the project management options available in Smartsheet. With automated workflow choices that meet individual work preferences, Smartsheet may help teams standardize a project process, enhance efficiency, and improve communication. Data may be sorted using card, grid, Gantt chart, and calendar views inside the platform’s project management features. Teams may check project status, manage resources, and assign tasks to increase overall visibility and work efficiency using a real-time dashboard. To keep everyone on the same page, project plan information can be shared with leadership team members and important stakeholders. From software development to marketing strategy, activity log reports and customisable dashboards assist guarantee that team communication is consistent across projects of all sizes and types.


This product was recommended by Gigi Ji from KOKOLU allows you to get started for free and is very affordable when the monthly or annual charge kicks in. It is also extremely user friendly and allows creatives to organize their work in a way that is visually appealing, easy to process, and satisfying to update. Folks can create specific dashboards to ensure organization as well as organization or project-specific updates for each task. With, all of your projects and tasks live in one organized place while you and each member of your team know exactly where each item stands in terms of importance, completion, and timing.


This product was recommended by Marvin Magusara from To The Top Agency

Artists don’t work in isolation. Even when they do, they still need to collaborate, and set timelines. Asana has the perfect setup for managing your work. The timeline is clean and bright. On Asana, one can see all their tasks and their progress simultaneously. I highly recommend Asana because it’s free for personal use. It’s also cheap once you get to team onboarding.

Project. co

This product was recommended by Michael Jan Baldicana from Dream Chasers XYZ is a project management tool that helps you to plan and manage your projects. It has a simple interface and it is easy to use. is a platform that helps you find the best projects to work on. It has a search engine, which delivers you with the best projects that meet your needs. The platform also provides you with project management tools and services, like project management software and business intelligence tools. is a platform where you can create, manage and share your projects with other users.


This product was recommended by Krish M. from N/A

Trello is a popular project task management software that includes built-in communication capabilities for working with your teams. It’s easy to use because it’s light and basic. It creates projects and stays organised by using boards, lists, and cards. Within the cards, users may collaborate, share files, and write comments. There is a lack of reporting and time-tracking options. It is excellent for individuals or small teams who manage a limited number of tasks at the same time.


This product was recommended by Steven Walker from Spylix

Todoist is all about the power of to-do lists, as you might think from the name. A short glance at their entire posture reveals that this isn’t simply a corporate tool but may also be utilized for personal efficiency. Indeed, many of Todoist’s templates for getting started with to-do lists contain personal tasks like grocery lists, relocation, and vacation planning.


This product was recommended by Steven Walker from Spylix

Wrike is a cloud-based project management solution with a marketing and creative team-specific strategy. Gantt charts, calendars, bespoke dashboards, and real-time updates are among the features. Wrike bills itself as an end-to-end solution for creatives, offering features for every project lifecycle stage, from brief creative management to post-project reporting.


This product was recommended by Louie Hartley from Incrementors

ClickUp is a cloud-based project management and collaboration platform that includes communication capabilities, document sharing, task assignments, statuses, alarms, and a task toolbar. Users can designate individual team members to tasks and comments, and those tasks and comments can be marked as resolved or in progress. Custom statuses can also be created by users. Projects can be viewed or organized using an Agile dashboard or by the assignee. In real-time, the activity stream shows tasks as they are produced and executed. Mind mapping and visual brainstorming capabilities are two notable elements of creative project management.


This product was recommended by Stella Cooper from PaydayLoansUK

For the artist, this beautifully designed simple project management keeps everything synchronized. This app is suitable as a budgeting tool and CRM. It helps to plan the content calendar and manage the social media calendar. With this app, you can assign a distinct task, tag tasks to teams, and view all the information in different views like Gantt, grid, kanban, and calendar view. It also helps in monitoring expenses. Airtable offers several templates like the project tracker template to work more efficiently.


This product was recommended by Adam Korbl from iFax

Zoho Projects is another project management solution that allows users to plan, organize, and collaborate on projects while utilizing Gantt charts to see progress and timelines in detail. There are further tools for document management, time management, and tracking and correcting mistakes. There are several connectors available, including Slack, Google, Dropbox, and the numerous other Zoho suites. Pricing is determined on the number of users, the number of projects, and the depth of features necessary, with higher level plans giving infinite projects and greater limits depending on the plan chosen. There is a free plan available for experimenting with the software’s functionality.

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Agile development stands at the forefront of the software industry, championing an iterative, high-speed approach reliant on effective team communication and collaboration for success. This piece underscores the indispensable role played by dedicated development teams in agile projects, shedding light on their significance, advantages, challenges, and vital management techniques. Engagement Models in Software Development As businesses embark on software development endeavors, they confront a pivotal decision in choosing the most suitable engagement model for collaborating with skilled teams. Fixed-Price Model Ensures project completion within set timelines and budgets, but may lead to increased costs for desired changes, limiting customization options. Time and Material Approach Offers flexibility by compensating teams based on hours dedicated to the project, allowing for easy adjustments and ideal for projects needing intermittent attention. Dedicated Team Model Balances fixed-price and time & material models, employing specialized teams for adaptable project scopes, ensuring reliability and flexibility in long-term delivery. The Importance of Dedicated Teams in Agile Development Agile development relies on dedicated teams, diverging from traditional project management methods. These teams prioritize frequent collaboration and communication to swiftly adjust requirements and task priorities. Comprised of professionals fully committed to the project, dedicated development teams collaborate to deliver innovative solutions and top-tier results. This section explores their crucial role in agile development and essential strategies for effective team management. Success in agile development depends on the expertise and cooperation of dedicated teams. Efficient communication, coordination, and excellence from every member are crucial for timely results, highlighting the necessity of dedicated software developers. Clear alignment with core business goals and expectations is essential for project success. The Advantages of Employing a Dedicated Team in Agile Development Using a dedicated development team in agile projects has many benefits. Firstly, their commitment ensures excellent results, boosting project success. Secondly, their teamwork increases productivity. Lastly, having a dedicated team improves oversight and control over the project's progress, aiding in accurate outcome estimation. Improved Collaboration and Communication Engaging a dedicated development team in agile projects also yields enhanced collaboration and communication advantages. This dedicated group fosters close cooperation among remote team members, bolstering comprehension of roles and responsibilities and accelerating progress towards business objectives. Establishing dedicated software development teams helps alleviate miscommunication and ensures alignment towards shared goals. Employing a dedicated team also fosters transparency, encouraging open expression of thoughts, seeking advice, and addressing concerns. Quality Assurance and Timely Delivery A dedicated development team in agile development leads to enhanced quality assurance, expedited delivery times, and early issue detection. Collaborative efforts enable swift and effective resolution of such matters, facilitating prompt progress to subsequent tasks. Implementing a dedicated software development team helps minimize delays and ensures alignment with quality expectations. Furthermore, dedicated teams operate with heightened productivity, enabling swift completion of development tasks and adherence to project deadlines. Flexibility and Scalability By enlisting a dedicated development team, projects become more adaptable and scalable. This enables easy adjustment to changes in market conditions or requirements. Businesses can readily modify the team size to match project needs without interrupting ongoing work, ensuring projects remain on schedule and are delivered punctually. Comparing In-House and Outsourced Development Teams In-House Development Team: An in-house dedicated team comprises full-time employees working solely for one company. They have deep knowledge of the company's culture, practices, and technology, smoothly handling projects from start to finish. However, there are challenges with in-house teams: Cost Concerns: Maintaining an in-house team can be expensive, including expenses like recruitment, training, salaries, and benefits, which may strain smaller companies or startups with limited budgets. Expertise Limitations: Internal teams may lack specialized knowledge, technical skills, or industry-specific expertise compared to external teams, particularly in niche industries or specific skill sets. Scalability Issues: In-house teams may struggle to adjust their capacity swiftly to meet changing project demands or priorities. Flexibility Constraints: Internally-based teams may find it challenging to accommodate varying working hours, meet project deadlines, or adapt to different methodologies compared to outsourced teams. Outsourced Development Team: External dedicated development teams, sourced from third-party providers, focus solely on the organization's projects. These professionals offer numerous advantages: Cost Savings: Outsourced teams often provide competitive pricing, reducing expenses on infrastructure, technology, and overhead costs. Access to Expertise: Engaging with a software outsourcing company grants access to specialists from a global talent pool with the required skills and experience. Scalability: Outsourced teams can adjust their workforce to match fluctuations in project scope and priorities, making them valuable for businesses. Flexibility: Remote outsourcing allows for greater flexibility in working hours, project deadlines, and delivery processes. Outsourced development team offers benefits despite challenges like language barriers and time zones. Good communication and teamwork can help overcome these issues. Leaders should consider these advantages when deciding on the best approach for their company's goals. Wrapping Up Having a dedicated team is crucial for success in agile development. Consider the pros and cons of internal versus outsourced teams. While internal teams offer control, they can be more expensive, whereas outsourcing provides expertise at lower costs. If you decide to go with an outsourced dedicated team, VT Labs can provide skilled engineers to meet your agile development requirements.

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